Pillsbury Winthrop Shaw Pittman LLP is seeking a Legal Support Specialist to support their Trusts & Estates team in Palo Alto, California. The role involves assisting attorneys with document preparation, conducting research, and performing various administrative duties while maintaining high accuracy and attention to detail.

Responsibilities

• Preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, calendar entry, editing pre-bills, maintaining electronic files, assisting with travel arrangements, and scheduling meetings
• Assisting the attorneys with document production, compiling documents, preparing binders; quality checking to ensure materials are collated properly
• Organizing physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned
• Tracking deadlines for tax filings, compliance requirements, and court dates
• Assisting with the preparation of tax forms, filings, and supporting documents

Skills

• Strong interest in the legal profession
• Proficient in MS Office, Excel and Power Point
• Strong administrative and interpersonal skills
• Ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail
• Strong proofreading skills
• Solid Excel and computer skills
• Positive self-starter
• Strong work ethic and professional demeanor
• Demonstrates initiative
• Ability to successfully multi-task and prioritize to handle the workload at a very fast pace
• Minimum of 4 days in the office, remote 1 day with the understanding that this schedule may change as business needs require
• Overtime flexibility
• Team player
• Ability to adapt to changing technologies and procedures
• BA/BS degree required
• Notary Public, a plus

Company Overview

Company H1B Sponsorship