Part-Time Signing Service Scheduling Assistant Remote | Contract | $25/hour day shift | $20/hour AM/PM shifts

About Us

Nearby Notary LLC is a woman-owned signing service supporting real estate, legal, and financial professionals with notary scheduling nationwide. We pride ourselves on quality control, communication, and exceptional client service. Position Overview We’re looking for a Part-Time Scheduling Assistant to support our signing service operations on an as-needed basis. This role is designed for someone who is detail-oriented, dependable, and thrives in a fast-paced, client-focused environment. This is a month to month contract position with flexible hours based on business needs. Compensation & Schedule

• Pay: $20/hour for AM/PM or weekend shifts.
• Pay: $25/hour for day shifts.
• Payment Schedule: Issued on the 5th & 20th of each month via Deluxe eChecks
• Hours: 8 – 32 hours/week, based on business needs. Shifts will be scheduled in advance.

Responsibilities

On scheduled days, you will serve as the scheduling assistant on duty, including:

• Managing orders in the portal from start to finish
• Calling and vetting notaries for the right fit
• Reviewing documents and sending detailed notes to notaries
• Monitoring and responding to client and notary emails
• Checking scanbacks and communicating corrections/approvals
• Coordinating drop-offs/pickups locally (Maricopa County)
• Setting up courier pickups and tracking FedEx shipments
• Communicating with clients and updating the portal
• Managing invoices, notary lists, and performance reviews
• Providing a daily report to the Signing Service Owner

Additional Opportunities

• Extra income opportunities may be available when covering vacations or extended leave.
• Extended coverage (30+ days) will be compensated via a negotiated salary rate.

Qualifications

• Strong communication and organization skills
• Detail-oriented and proactive
• Team player with problem-solving mindset
• Prior experience in scheduling, loan signing agent, or notary services is a plus

Contract Terms

• Month to month contract with the possibility of extension
• Includes NDA and non-compete agreement (exceptions outlined in contract)
• 60-day probationary period from contract start date

How to Apply

Send your resume and a short cover letter explaining why you’d be a good fit for this flexible, detail-driven role. Job Type: Contract Pay: $20.00 - $25.00 per hour Work Location: Remote