Overview

This is a high-level executive support and coordination role supporting the Chief of Staff, President & CEO, and leadership team at New York State Energy Research and Development Authority. The person will help manage daily executive operations, schedules, meetings, communications, and special projects in a fast-paced environment. Main Responsibilities

• Manage executive calendars, meetings, and schedules
• Coordinate leadership and Board meetings
• Track tasks, deadlines, and follow-ups
• Prepare presentations, reports, and executive communications
• Handle incoming requests and maintain documentation
• Support external stakeholder communications
• Assist with special projects and executive operations
• Work closely with leadership teams and departments

What the Client is Looking For

• Executive Assistant / Administrative support background
• Strong communication and professional writing skills
• Experience coordinating projects and multiple priorities
• Excellent organization and attention to detail
• Strong Microsoft Office, Teams, SharePoint, and Webex skills
• Ability to support executives in a fast-moving environment
• Comfortable preparing presentations and reports
• Experience handling confidential information

Key Responsibilities:

• Provide administrative and operational support to the President’s Office
• Coordinate and schedule internal and external stakeholder meetings
• Support executive briefing meetings and prepare briefing materials
• Handle internal inquiries and communications from external stakeholders
• Assist the Chief of Staff with day-to-day coordination activities
• Support NYSERDA program-related administrative functions
• Develop presentations, reports, and briefing documents using MS Office tools

Required Skills & Qualifications:

• Strong experience with executive administrative duties
• Excellent communication and stakeholder coordination skills
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
• Experience with scheduling, meeting coordination, and executive support
• Bachelor’s degree required; Master’s degree preferred
• Ability to work independently in a fully remote environment

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