Note: The job is a remote job and is open to candidates in USA. HeyTony is a culture-driven SEO agency seeking an organized and proactive Executive & Operations Assistant to support their Director of Growth & Development. The role involves managing internal operations, coordinating logistics, and improving systems to help the team operate efficiently.

Responsibilities

• Calendar and scheduling coordination
• Meeting notes and action item tracking
• Team reminders and internal follow-ups
• Travel and event coordination
• Vendor and service communication
• Internal documentation and SOP updates
• Organizing and maintaining team information
• Gift and supply ordering and coordination
• Spreadsheet and administrative organization
• Supporting operational and culture initiatives
• Assisting with process improvements and organization systems

Skills

• Organized and proactive
• People-focused
• Detail-oriented
• Adaptable
• Calm under pressure
• Excited to grow alongside a fast-moving team
• Notices details without being asked
• Enjoys keeping things organized
• Communicates clearly and warmly
• Takes initiative instead of waiting for direction
• Likes improving systems and processes
• Thrives in a collaborative environment
• Wants long-term growth opportunities
• Highly organized and detail-oriented
• Proactive and dependable
• Warm, personable, and collaborative
• Calm under pressure
• Adaptable and solutions-oriented
• Strong written communicator
• Comfortable learning new tools and systems
• Interested in long-term growth and development
• Able to balance structure with flexibility
• Experience with Asana
• Experience with Google Workspace
• Experience with Slack
• Experience with Canva
• Experience with ChatGPT and AI tools

Benefits

• Benefits available after probationary period

Company Overview