Note: The job is a remote job and is open to candidates in USA. Ad Hoc LLC is a technology company that empowers organizations to deliver scalable, impactful digital services. They are seeking a Talent Acquisition Coordinator to support daily operations, schedule interviews, maintain candidate records, and assist with onboarding coordination, ensuring a positive candidate experience throughout the hiring process.

Responsibilities

• Schedules interviews with candidates
• Maintains job boards and assists with sourcing candidates
• Maintains accurate candidate records and pipeline activity within the Applicant Tracking System (ATS)
• Tracks candidate pipeline activity, outreach efforts, and applicant flow data
• Communicates with candidates throughout the hiring process to ensure a professional and positive candidate experience
• Supports recruiters by organizing candidate information and ensuring alignment with role requirements
• Supports job requisition setup, posting, and candidate tracking within the ATS
• Supports reporting by maintaining data accuracy and ensuring timely updates within recruiting systems
• Ensures high attention to detail across scheduling, candidate data, and recruiting workflows
• Supports offer stage coordination, including drafting offer letters, routing approvals, and tracking candidate responses
• Partners with recruiters and HR to ensure timely and accurate offer execution
• Assists with onboarding coordination, including background checks, pre-employment steps, and new hire communication
• Ensures a smooth transition from candidate to new hire by coordinating with HR and hiring managers
• Assists in maintaining pipeline and bench data for upcoming roles and proposal efforts
• Helps track candidates tied to contingent offers and supports ongoing engagement

Skills

• 0–3 years of experience in recruiting coordination, HR, administrative support, or a related role
• Strong organizational skills and ability to manage multiple tasks and deadlines
• High attention to detail and ability to maintain accurate records
• Bachelor's degree or equivalent experience
• Experience supporting recruiting or talent acquisition teams
• Experience in government contracting or proposal-based environments
• Familiarity with onboarding or pre-employment processes
• Experience with ClearCompany ATS
• Experience using an Applicant Tracking System (ATS) or similar system

Company Overview