Henry Schein is a leading provider of health care products and services, and they are seeking an Associate QARA to provide administrative and operational support to their Corporate Quality Assurance and Regulatory Affairs team. This role involves maintaining documentation, coordinating departmental activities, and assisting with project management to ensure compliance with regulatory standards.

Responsibilities

• Assist in obtaining documentation that will be submitted to regulatory bodies
• Assist with monitoring internal project deadlines and ensuring timely completion of assigned project tasks
• Maintains projects tasks such as organizing reports, agreements and other files and provides detailed updates to key stakeholders
• Coordinates correspondence with key partners to monitor progress and ensure project timelines are maintained
• Perform everyday administrative functions including clerical functions such as scheduling, supply ordering, organizing travel
• Help coordinate logistics and communication across departments and with external vendors
• Responsible for planning, pre-meeting preparation, communication of meeting materials to attendees, minutes of meeting and post meeting communication and related activities
• Participates in special projects and performs other duties as required
• Prepare, Maintain and track/reconcile departmental expense submissions
• Provide updated report to leadership review
• Manage onsite event logistics like departmental meetings, external audits, training sessions, summits and roundtables
• Assists with preparations and coordinates plans for on-site meetings
• Maintain, organize, and update physical file systems including binders, archives, secure storage cabinets and maintain regulatory library
• Support the team with compiling documentation in connection with onsite regulatory audits and inspections

Skills

• Typically 1 to 3 years of related professional experience
• Good technology skills required, including Microsoft Office (Teams, Word, Excel, Access, Powerpoint, Outlook)
• Excellent verbal and written communication skills
• Must have good interpersonal skills, able to multi-task and be comfortable with a flexible environment
• General proficiency with tools, systems, and procedures
• Basic planning/organizational skills and techniques
• Basic analysis and problem-solving skills
• Basic verbal and written communication skills
• Typically a Bachelor's Degree or global equivalent in related discipline
• Financial/budgeting skills are helpful

Benefits

• Medical, Dental and Vision Coverage
• 401K Plan with Company Match
• PTO [or sick leave if applicable]
• Paid Parental Leave
• Income Protection
• Work Life Assistance Program
• Flexible Spending Accounts
• Educational Benefits
• Worldwide Scholarship Program
• Volunteer Opportunities

Company Overview

Company H1B Sponsorship