About the position AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training. As a Procurement Specialist, you will have the opportunity to shape mission success by supporting day-to-day procurement and acquisition activities and facilitating deliverables for complex, mission-critical systems for DHS.

Responsibilities

• Manage the end-to-end procurement process, ensuring compliance with organizational and governmental policies and regulations.
• Develop and execute acquisition strategies to procure goods and services efficiently and cost-effectively.
• Prepare and review solicitation documents including Requests for Proposals (RFPs), Invitations for Bids (IFBs), and Requests for Quotations (RFQs).
• Negotiate contract terms and conditions, ensuring favorable terms that align with organizational objectives and legal requirements.
• Coordinate with stakeholders to define and understand procurement requirements, ensuring accurate and efficient purchasing processes.
• Administer and oversee contract performance, ensuring deliverables meet quality standards and are completed on time.
• Evaluate supplier proposals and bids, conducting cost and price analysis to determine the best value.
• Ensure adherence to the government purchasing process, staying updated on relevant laws and regulations such as the Federal Acquisition Regulation (FAR).
• Facilitate contract modifications and amendments, addressing changes in project scope, timelines, or budget.
• Collaborate with finance teams to manage procurement budgets, track expenditures, and forecast future procurement needs.
• Develop and maintain strong supplier relationships, fostering partnerships and continuous improvement in the supply chain.
• Resolve billing and invoicing discrepancies with vendors and suppliers to maintain accurate financial records.
• Prepare and present procurement reports to management, providing insights into expenses, vendor performance, and cost-saving opportunities.
• Implement best practices in procurement, promoting efficiency, transparency, and ethical purchasing standards.
• Conduct risk assessment and mitigation planning for procurement activities, ensuring business continuity.

Requirements

• U.S. Citizenship Required.
• CBP BI, Top Secret, or DHS Clearance is required.
• Bachelor's with 10-12 years of experience, or HS diploma with 15+ years.
• Experience working with large, complex programs for DHS and CBP.
• Proficient in Microsoft Office Suite, including Project and SharePoint.
• Strong acquisition management background with knowledge of DHS/CBP's mission, vision, goals, and culture.
• Excellent writing, briefing, and communication skills.
• Demonstrates initiative, sound judgment, and effective decision-making.
• Skilled in planning, organizing, and prioritizing tasks.
• Detail-oriented, self-motivated, and experienced supporting senior Government leaders and technical/business professionals.

Benefits

• Healthcare benefits
• Paid leave
• Retirement plans
• Insurance programs
• Education and training assistance