Note: The job is a remote job and is open to candidates in USA. Ad Hoc LLC is a technology company that empowers organizations to deliver scalable, impactful digital services. The Talent Acquisition Coordinator will support daily activities related to recruiting, including scheduling interviews, maintaining candidate records, and assisting with onboarding processes.

Responsibilities

• Schedules interviews with candidates
• Maintains job boards and assists with sourcing candidates
• Maintains accurate candidate records and pipeline activity within the Applicant Tracking System (ATS)
• Tracks candidate pipeline activity, outreach efforts, and applicant flow data
• Communicates with candidates throughout the hiring process to ensure a professional and positive candidate experience
• Supports recruiters by organizing candidate information and ensuring alignment with role requirements
• Supports job requisition setup, posting, and candidate tracking within the ATS
• Supports reporting by maintaining data accuracy and ensuring timely updates within recruiting systems
• Ensures high attention to detail across scheduling, candidate data, and recruiting workflows
• Supports offer stage coordination, including drafting offer letters, routing approvals, and tracking candidate responses
• Partners with recruiters and HR to ensure timely and accurate offer execution
• Assists with onboarding coordination, including background checks, pre-employment steps, and new hire communication
• Ensures a smooth transition from candidate to new hire by coordinating with HR and hiring managers
• Assists in maintaining pipeline and bench data for upcoming roles and proposal efforts
• Helps track candidates tied to contingent offers and supports ongoing engagement

Skills

• 0–3 years of experience in recruiting coordination, HR, administrative support, or a related role
• Strong organizational skills and ability to manage multiple tasks and deadlines
• High attention to detail and ability to maintain accurate records
• Bachelor's degree or equivalent experience
• Experience supporting recruiting or talent acquisition teams
• Experience in government contracting or proposal-based environments
• Familiarity with onboarding or pre-employment processes
• Experience with ClearCompany ATS
• Experience using an Applicant Tracking System (ATS) or similar system

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